Braindance Books privacy policy

Who we are

Braindance Books Limited is a company registered in England, company number 15025789.

Address: 18 Westminster Gardens, London, SW1P 4JD

Phone Number: 07952 550 110


Purpose of this policy

We strive for full compliance with the GDPR 7 key principles in relation to any and all personal data collected or maintained via our website. Specifically, we commit that personal data is:

  • Used fairly, lawfully and transparently

  • Used for specified, explicit and limited purposes

  • Used in a way that is adequate, relevant and limited to only what is necessary

  • Accurate and, where necessary, kept up to data

  • Kept for no longer than is necessary

  • Handled in a way that is secure, including protection against unlawful or unauthorised processing, access, loss, destruction or damage.

We take a proactive approach to implement, manage and monitor systems to ensure we are compliant with all relevant UK national laws and requirements for GDPR and user privacy and security.

The type of personal information we collect

We currently collect and process the following information:

  • Personal details - name, company name, email address, phone number and gender

  • Financial details – in cases where we need to make a payment under one of our business contracts

  • If you are submitting a manuscript you may provide additional information about your creative work and aspirations as an author.

  • If you are submitting a job application you will provide additional information about your academic and work history, references and any other information you choose to supply.

How we get the personal information and why we have it

This policy covers our privacy and GDPR related commitments in relation to the collection and use of personal data. This is relevant primarily to Braindance Books' key stakeholders: authors, readers, subscribers, contractors and our staff.

Data may be collected from stakeholders in various ways:

  • Through correspondence with us, e.g. letters, phone, SMS, email or via our website

  • Interacting with us in person at events

  • Subscribing to our email lists via our website or other method

  • Submitting manuscripts to us by email or via our website

  • Providing us with background on your author career, needs and aspirations

  • Entering into a contract with us

  • Submitting a job application to us

How we will use your data

We use your information lawfully and never sell your information to third parties.

If you are a reader or subscriber, we may use your information to provide customer service and support. With your explicit consent to contact you, we may use your information to communicate with you about our news, authors or books.

If you are an author, we may use your personal data in fulfilling our publishing contract with you, including manuscript receipt and review, editing, production, marketing, royalties payment.

Sometimes we will use your information based on our ‘legitimate business interests’ (legitimate interests). This means our legitimate interests in conducting and managing our business and our relationship with you.

Your privacy rights will always trump any benefits we may have regarding legitimate business interests, and we will never breach this principle. If you have any concerns about our processing you have rights and choices which include the right to object.

For Braindance Books, our legitimate business interests are to be able to:

  • Contact you and process your submissions

  • Respond to your queries and correspondence

  • Deliver tailored marketing and promotional communications to you (with your consent)

  • Manage your account or contract with us

  • Process a job application you have submitted

  • Operate a safe, secure and legally compliant business

  • Monitor and analyse the use of our website and responses to our communications

  • Undertake other forms of anonymised business analytics, e.g. marketing effectiveness

  • Enforce and protect our legal rights, our property and the safety of our employees

To summarise, our collection and use of personal data is governed by the principle of the minimum amount of information to perform the required action(s). Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

  1. Your consent. You are able to remove your consent at any time. You can do this by contacting us at:           

  2. We have a contractual obligation.

  3. We have a legal obligation.

  4. We have a vital interest.

  5. We need it to perform a public task.

  6. We have a legitimate business interest.